Quoting and citing sources
A source is where information comes from: a book, a website, a newspaper, a talk or a survey. When you use a source, you must tell the reader. This is called citing.
Three ways to use a source
- Quote: copy the exact words. Put them inside quote marks and name the source. Use this only for short, special lines.
- Paraphrase: say the same idea in your own words and your own sentence shape. You still name the source.
- Summarise: give the main point of a long text in a few lines. Name the source too.
Why we cite
- It is honest. The idea belongs to someone.
- It lets the reader check your facts.
- It makes your writing stronger, because it shows you read good sources.
What to write
A simple note has: author or group, title, year, where to find it. In the text you can write (Rao, 2023) or "According to Rao (2023)...". At the end, add a short list of all sources.
Plagiarism means showing another person's words or ideas as your own. Copying and pasting, or changing only a few words, is plagiarism. Common knowledge (for example, water boils at 100 degrees C at sea level) does not need a source.
Quote carefully
Do not change the words inside the marks. If you cut some words, show it with three dots (...). Keep the quote short and explain why you used it. Never let a quote stand alone: add one line of your own before or after it.
Using data as evidence
Numbers make a claim strong, but only if the reader can trust them. A number without a source is just a rumour.
Say five things about a number
- What was counted or measured.
- Who collected it (the source).
- How many people or cases (the sample size).
- When (the year).
- The meaning: one sentence on why it supports your claim.
Example: "In a 2023 survey of 2,000 students by a city education office, 72% slept less than eight hours." Then add: "So most students are short of sleep, which supports later school start times."
Use numbers fairly
- Keep the unit: %, kg, rupees, degrees.
- Do not pick only the numbers that help you. Report a number that goes against you too.
- Round sensibly, and never change a number to fit your claim.
- A graph or table also needs a title and a source line.
Percent check: 72% of 2,000 is 0.72 × 2,000 = 1,440 students.
Try it yourself
Take one paragraph from a book or website. Write it three ways: (1) copy one sentence in quote marks with the source, (2) paraphrase another idea in your own words with the source, (3) write one number with who, how many and when. Then ask a friend to find the source from your note alone. In the 3D, turn every tag on and watch all bricks turn green.
Key formulas and definitions
- Exact words = quote marks + source
- Idea in own words = paraphrase + source
- Number = what + who + how many + when + meaning
- Source note = author, title, year, where found
- Plagiarism = other's words or ideas shown as your own
Worked examples
1. A book says: "Banyan trees can live for hundreds of years." You want to use it in your report. Write it as a quote and as a paraphrase.
Quote: The writer says, "Banyan trees can live for hundreds of years" (Mehta, 2019). Paraphrase: Some banyan trees stay alive for centuries (Mehta, 2019). Both name the source. Only the quote uses marks.
2. A student writes: "72% of children are tired in class." What is missing, and how can it be fixed?
The source, the number asked and the year are missing. Fix: "In a 2023 survey of 2,000 students by the city education office, 72% said they feel tired in class." Now a reader can check it.
3. Original: "Plastic bags block drains, so rain water floods the street." A student writes: "Plastic bags block drains, so rain water floods the roads." Is this honest?
No. Only one word was changed, so it is still copying. Either use quote marks and a source, or rewrite fully: "When drains get choked by bags, the water has nowhere to go and the road floods (Khan, 2021)."
4. A survey of 2,000 students shows 72% sleep under eight hours. How many students is that, and how would you use it in a sentence?
72% of 2,000 = 0.72 × 2,000 = 1,440 students. Sentence: "In a 2023 city survey (2,000 students), 1,440 students, or 72%, slept under eight hours, so sleep loss is common."
Common mistakes
- Copying a sentence and changing one or two words, then calling it your own.
- Writing a number with no source, sample size or year.
- Using quote marks but forgetting the source name.
- Putting a long quote in the middle of the essay with no sentence of your own to explain it.